Summer Food Service Program
Summer Feeding Options for School Food Authorities
The purpose of this memorandum is to present the options available to school food authorities (SFA) for feeding children in the summer months through the Child Nutrition Programs administered by the Food and Nutrition Service (FNS). This memorandum also describes the simplified application and review procedures now available to SFAs participating in the National School Lunch Program (NSLP) or School Breakfast Program (SBP) that wish to apply for participation in the Summer Food Service Program (SFSP).
Academic Summer School Programs
Site Caps in the Summer Food Service Program
The purpose of this memorandum is to clarify the regulatory requirements regarding the enforcement of site caps in the Summer Food Service Program (SFSP). State agencies administering the Program are required to set limits on the number of meals a site may serve to children for meal reimbursement. This limit is referred to as the ‘site cap.’
Summer Food Service Program Standard Contract Threshold
In an effort to simplify requirements for the Summer Food Service Program (SFSP) , the SFSP standard contract threshold is now linked to the Federal small purchase threshold currently set at $150,000 (also known as the simplified acquisition thereshold)thereby creating more uniform procurement requirements for all Child Nutrition Programs.
Tax Exempt Status for Private Nonprofit Organizations and Churches in the Summer Food Service Program
This memorandum provides updated guidance and clarification regarding the eligibility of private nonprofit organizations and churches seeking participation as sponsors in the Summer Food Service Program (SFSP).
SFSP Advance Payments
The State agency will make advance payments to sponsors that have executed a Program agreement in order to assist in meeting initial operating and administrative expenses. However; advance payments shall not exceed the amount of the estimated reimbursement. It is expected that all sponsors requesting an advance take the time to evaluate how their program is operating and make the necessary adjustments to reflect the most accurate site participation, enrollment and income eligible children. SED will be evaluating all advances to ensure that they do not exceed the estimated reimbursement.
Sharing Aggregate Data and Disclosure Requirements
The purpose of this memorandum is to remind school food authorities (SFAs), schools, and sponsoring organizations operating in the National School Lunch Program (NSLP), the School Breakfast Program (SBP), and the Summer Food Service Program (SFSP) about data sharing and disclosure requirements.
Data Sharing
2016 Summer Food Service Program Sponsors to be Reviewed
The New York State Education Department (SED) review process is required by Part 7 CFR, Section 225 of the Federal regulations for sponsors administering the SFSP. The objective of the review process is to ensure program compliance through the evaluation of the sponsor’s program operations by observing site operations and conducting a fiscal audit of the SFSP administration. SED reviews all SFSP sponsors a minimum of once every three years.
Disclosure Information
The Healthy Meals for Healthy Americans Act of 1994, P.L. 103-448 amended Section 9(b)(2)(c) of the National School Lunch Act (NSLA) to allow limited disclosure of information about free and reduced price meals and/or free milk eligibility without parent/guardian consent. SFAs are not required to disclose eligibility information. Providing aggregate information that does not identify individuals continues to be permitted without parental consent.
Disclosure of Eligibility Information Without Parent/Guardian Consent
Conflict of Interest/Less-Than-Arm's Length Transaction
A conflict of interest exists when a person or organization in a position of trust has a competing professional or personal interest thereby creating a circumstance where the person’s or organization’s judgment is improperly influenced. Conflicts of interest may arise in the relations of directors, officers, and management employees, family members, friends, and other employees, firms supplying goods and services or leased property and equipment.
NYSED SFSP Attachments
Listed by Program Function
Understanding Program Basics:
Definition of Program Terms | Att. 1 |
Glossary of Acronyms |